4 Key Considerations When Choosing a New Office Space

Posted on December 14, 2016

Cool Office

If you’re planning on moving offices, choosing the right new space for your business is no small feat. When assessing potential spaces, there are several factors to take into account. The characteristics of the building, the atmosphere of the location, and the office space itself are just some of these critical considerations. There’s plenty to think about, so we’ve compiled a list of things to look out for before making your final choice.     

Location

The new location of your office is important for a number of reasons. Where you choose to relocate your company needs to fit in with your brand and your values. Pay particular attention to local amenities, any nearby competitors, and the general character of the area.

On a practical note, think about how accessible any prospective office spaces will be to both staff and clients. Are there clear routes for people to bike and drive into work? How about public transport lines in close vicinity? Accessibility should be a key factor in your decision.

Space

Having sufficient space in your new office is likely already one of your top considerations. When appraising potential office spaces, you’ll of course need to account for your staff and their individual workspaces. However, you’ll also want to consider aspects such as the number and size of meeting rooms, whether there’s capacity for break out areas, and who amongst your staff will require private offices. Start by assessing whether or not your current office meets the needs of your company when it comes to physical space. This will give you an idea of the sizes and types of spaces you should be looking at.

It’s prudent to have a long term mindset when it comes to office relocation. Plan for growth, and ensure that your new office will be able to cater for more employees.

Building

Every office building has different facilities, infrastructure, and power systems in place, all of which will affect how your company operates. In the consideration phase, ask the landlord or property manager for all relevant building information so there’s no unpleasant surprises once you’ve made your decision.

One aspect that will impact your staff on a daily basis is parking. Will there be allocated parking spaces for people who drive to work? How about safe bike storage and shower facilities for cyclists?

From a maintenance perspective, it helps to know how often the building employs cleaning services and other upkeep. This is particularly important if clients will be visiting the office frequently.

Most commercial buildings will be able to supply adequate power for your company’s IT needs, but as modern businesses grow increasingly reliant on technology, it pays to ensure this is the case. You may also want to investigate whether there are any back up protocols in place for power outages or other essential service disruptions.

Last but not least, before you make your decision remember to check if the property has access to a fibre data connection. If not, the cost of installing and connecting to a fibre network can be in the thousands of dollars. Do your homework and check availability of business fibre before you sign any lease.

Phone & Internet 

When moving offices, the cost and effort involved in setting up network cabling, phone points and even installing a phone system can often be underestimated. Is the space already cabled or will this need to be done before your company moves in? Is the wireless connection fast and reliable? Is there a phone system pre-installed and is it suitable for your needs? Asking the question on these aspects can be both time consuming and expensive, so it’s best to know upfront so you don’t get caught with poor performing infrastructure and extra costs once you’ve moved in.

A seamless transition from your current office to the new space is crucial, so it’s important to be conscious of the delay that IT and data setup can cause to your business. Planning for this beforehand will ensure as little disruption as possible during and after the move.

When considering potential new offices, a lot of significant factors need to inform your decision. Asking the right questions will be key to making the right choice for your business, employees and brand.

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